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Contributions for leaves of absence are reported through the annual Member Data Collection (MDC); however if the MDC has already been finalized, complete an Ad Hoc Remittance via the Remittance process to report these contributions.

Your Remittance Declaration must include the total member and employer contributions as well as the following member level information:

- Selection of the leave of absence period for which contributions will apply
- Contribution year
- Total weeks paid
- Low contribution amounts
- High contribution amounts, if applicable
- % of Normalized Earnings
- Amended PA amount, if applicable

The member information can be reported by manual entry only and will be used to update the member’s record.

Contributions and weeks paid through the lump sum remittance process should be excluded when reporting annual data (for example, MDC reporting, or retirement final data). Once the lump sum data has been reported, it does not need to be reported again.

Step-by-step instructions on how to create an Ad Hoc Remittance for a Lump Sum contribution follows. Refer to the corresponding screenshots to process this transaction.

After logging into HOOPP Insight you will land on the Dashboard home page.

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From the Remittances tile, select New Remittance.

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Select Ad Hoc from the Remittance Type drop-down menu.

Enter the Start and End Date for the remittance period for which the payments will apply.

Then select Save and Continue.

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Select Add Manual Entry to begin entering member level information.

Note: If you’re entering information for multiple
members, you can also use Grid Mode.

In the Employee field, enter the total amount of all the Lump Sum contributions you will be remitting.

The Employer amount will be automatically calculated and populated in the Employer
field.

Then select Save and Continue.

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Select Add Manual Entry to begin entering member level information.

Note: If you’re entering information for multiple members, you can also use Grid Mode.

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Start by entering the Member’s SIN, First Name and Last Name will populate automatically.

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Next, you will need to search and select the appropriate leave period.

Select Search Leaves to retrieve the periods that are eligible for payment.

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The leave search results will be displayed in a pop-up window.

Select the appropriate leave period and then click Add Selected.

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Next, enter the leave details i.e. Year, Weeks, Contributions, PA, etc.

If the leave period spans more than one calendar year, click on Add New Period. Then add the additional year(s) in the new section.

Select Save to continue.

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To add contribution details for additional members, select Add Manual Entry and repeat the process.

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Once the entries are complete, select Validate to initiate business validations.

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When the validations are complete, you may be presented with data warnings or data errors that need to be corrected. You will need to clear the errors or warnings before proceeding to the next step.