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This year the MDC process will begin January 1, 2019. There are several activities you will need to complete, before you start the MDC. This will save you time later as you work through the MDC process.

Remittances

Report all retroactive contributions based on retroactive payments made in 2018.

This information is needed to ensure pension adjustments (PAs) are accurate, since these contributions form part of the PA for 2018.

Report all previous year adjustments affecting the 2017 reporting year.

For Plan Rules, please visit the Admin Manual: Link

MDC Checklist: Gets you ready. Now.

The member data collection (MDC) process officially begins on December 16, 2024. To save you time during the process, there are a number of things you can do to prepare. Here is your checklist of activities to complete before you formally start your MDC:

You can download a fillable version of the checklist here.

Complete the activities below before you start your MDC.

Member events

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Report all 2024 terminations and retirements.

Note: These members do not need to be provided again through MDC. Late reported terminations cannot be processed through HOOPP Insight and may result in delays to your MDC process.

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Report all 2024 enrolments.

Remittances

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Report all retroactive contributions based on retroactive payments that were paid to your HOOPP members in 2024.

These contributions form part of the 2024 pension adjustments (PA), and the information is required to ensure their accuracy.

Note: Contributions must be reported through your remittance to be accurately reflected on the member record.

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Report any previous year member data adjustments for years prior to 2024.

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In addition, as part of your year-end process please ensure that you:

Submit payments for any outstanding amounts owed to HOOPP.
Apply all outstanding credits to your upcoming remittance declaration.

Note: Credits do not get applied automatically.

Member Events

Report all 2018 terminations and retirements.

You don’t have to provide this information again through MDC, however, these members will appear on the MDC Missing Members Report, if they have not been reported to us.

Report all 2018 enrolments.

Member Information Updates Update all leaves of absences,

Member information update

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Update all member leaves of absence including any changes for members on a health leave.

Important! We will be making improvements to the leave reporting process later this year. Until then, if you have any issues reporting your leave updates, please send the request to us via HOOPP Insight’s secure message Please send these requests as soon as you can to ensure the member’s information is updated in time for your MDC start.

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Report any employment status changes where members have changed between full

-time Receiving this information early means you won’t have to provide the information again during the MDC, and you will be able to retrieve those PAs well in advance of your T4 deadline

and part-time.

Other Information Updates

We may reach out to you before the MDC process begins to request information for some members who were on long term disability (LTD) during 2018. If you receive this request, please ensure this information is provided by the requested due date.

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Review your records and confirm any part-time members who made HOOPP contributions during a leave of absence in 2024. You will have to report their contributory service to HOOPP during MDC and having this information available will help support the process.

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Review part-time members who worked overtime and verify that contributions have only been deducted up to the full-time equivalent hours.

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