Retroactive contributions taken from active or retired members as a result of retroactive pay must be remitted to HOOPP within 30 days of the end of the month in which the deductions were made..
Your remittance declaration must include the total member and employer contributions that you will be paying HOOPP, in addition to the follow member level information:
- Year the retro was paid
- Year for which the retro contributions are applicable
- Retro low or retro high contribution amounts
Note: the above information can be a positive or negative amount as applicable.
The member information can be reported using a file upload process or by manually entering in the information. This information will be used to update the member’s record.
Retro Payments for Deceased Members or Members Who Have Terminated Employment
Contributions are not deducted from retroactive settlements that are paid on behalf of deceased members or members who terminated employment with their HOOPP employer before receiving the settlement.
HOOPP will not recalculate a member's termination benefit to include retroactive adjustments that were not reported when the final termination information is submitted to HOOPP. The amount of contributions and retroactive pay reported on this notice is final and cannot be adjusted.
Following are step-by-step instructions on how to create an Ad Hoc Remittance for Retroactive contributions (both via manual entry and by file upload). Follow the steps below and refer to the corresponding screenshots to process this transaction.
| After logging into HOOPP Insight you will land on the Dashboard home page. | |
|---|---|
| From the Remittances tile, select New Remittance. |
| Select Ad Hoc from the Remittance Type drop-down menu. Enter the Start and End Date for the remittance period for Then select Save and Continue. |
| In the Employee field, enter the total amount of all Retro The Employer amount will be automatically calculated and populated in the Employer field. Then select Save and |
| Manual Entry | |
| Select Add Manual Entry to begin entering member level information. Note: If you’re entering information for multiple members, you can also use Grid Mode. |
| Start by entering the Member’s SIN, First Name and Last Name. |
| Then add the Member’s contribution details in the appropriate fields. Select Save to continue. |
| The member’s record will now be displayed on the screen. |
| To add contribution details for additional members, select Add Manual Entry and repeat the process. |
| Once you have entered the contributions details, select Validate to initiate business validations. |
| When the validations are complete, you may be presented with data warnings or data errors that need to be corrected. You will need to clear the errors or warnings before proceeding to the next step. Once any errors or warnings have been actioned, select Continue to proceed. |
| Next, select any Outstanding Invoices or Unapplied Credits (if there are any) that you would like to add to this remittance. Once complete select Review. |
| Review the remittance information for accuracy. To print a copy of the remittance information, select Print. Then select Submit to send the information to HOOPP. |
| Select Confirm to complete the submission. |
| The submission now appears on the Remittances listing page. Select the listing to see a summary on the right. Then click on the HOOPP Insight logo to return to the Dashboard homepage. |
Retro contributions - file requirements
This file is provided in-year as part of the remittance Monthly Contribution Reporting (MCR) process.
Within the MCR process, the total retro payment along with the corresponding member data associated with the payment is remitted to HOOPP. This file provides the member data in respect of the retro contributions, applicable year and year paid to the member. If a member has a retro payment that affects multiple years, a row should be provided for each Retro Year impacted.
Retro contributions provided, is in respect of prior years’ only and not the current calendar year, or a year for which MDC data has not yet been reported. This means that any payment received in the current year, for prior years, is considered to be retro (i.e. a settlement paid in 2016 pertaining to 2015 and 2014). Any payment received in the current year, for the current or MDC year should be reported through the annual MDC process.
Field Name | Description | Mandatory Field | Max Field Length | Data Type | Example |
|---|---|---|---|---|---|
SIN | Social Insurance Number No hyphens or spaces | Yes | 9 | Integer | 123456789 |
| LastName | last name of member | Yes | 40 | Character | Smith |
| FirstName | First name of member | Yes | 40 | Charcter | John |
| YearRetroPaid | Year retro paid to member | Yes | 4 | Date(Year Only) | 1987 |
| RetroYear | Year retro contribution is applicable to | Yes | 4 | Date(Year Only) | 1987 |
| RetroLowContributions | Contributions in respect of retro earnings paid Yes | Yes – if no Retro High | 9 | Decimal | 232.11 |
| RetroHighContributions | Contributions in respect of retro earnings paid | Yes – if no Retro High | 9 | Decimal | 212.22 |