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For Plan Rules, please visit the Admin Manual: Link

The member data collection (MDC) process begins January 1. There are several activities you will need to complete, before you start the MDC. This will save you time later as you work through the MDC processofficially begins on December 16, 2019.  To save you time during the process, there are a number of things you can do to prepare. Here is your checklist of activities to complete before you formally start your MDC:

Complete the activities below before you start your MDC.



Remittances
 

Report all retroactive contributions based on retroactive payments made in 20182019.

This information is needed to ensure pension adjustments (PAs) are accurate, since these contributions form part of the PA for 2018.



 Report

Report all previous year adjustments affecting the

2018

2019 reporting year.

  • These contributions form part of the 2019 pension adjustments (PA), and the information is required to ensure their accuracy.
 

In addition, as part of your year-end process please ensure that you:

  • Submit payments for any outstanding amounts owed to HOOPP.
  • Apply all outstanding credits to your upcoming remittance declaration.

Note:

Credits

 Credits do not get applied automatically.

  Member Events
 Report all 2018 terminations 2019 terminations and retirements.
You don’t have to provide this information
Note: These members do not need to be provided again through MDC, however, these members they will appear show up on the MDC Missing Members Report , if they have not been reported to us.
 
Report all 2018 2019 enrolments.
  Member Information Update
 

Update all leaves of absences, including any changes for members on health leave.

Important! We will be making improvements to the leave reporting process later this year. Until then, if you have any issues reporting your leave updates, please send the request to us via HOOPP Insight’s secure message Please send these requests as soon as you can to ensure the member’s information is updated in time for your MDC start.


 

Report any employment status changes where members have changed between full-time and part-time.

Image AddedReview your records and confirm any part-time members who took and paid for a leave of absence during 2019.  You will have to report their contributory service to HOOPP during MDC and having this information available will help support the process.
  Other Information Updates
 

We may reach out to you before the MDC process begins to request information for some members who were on long term disability (LTD) during 20182019. If you receive this request, please ensure this information is provided by the requested due date.

Receiving this information early means you won’t have to provide the information again during the MDC, and you will be able to retrieve those PAs well in advance of your T4 deadline.