MDC Checklist

For Plan Rules, please visit the Admin Manual: Link

MDC process begins January 1. There are several activities you will need to complete, before you start the MDC. This will save you time later as you work through the MDC process.

Remittances
	Report all retroactive contributions based on retroactive payments made in 2018. This information is needed to ensure pension adjustments (PAs) are accurate, since these contributions form part of the PA for 2018.
	Report all previous year adjustments affecting the 2018 reporting year.
	Submit payments for any outstanding amounts owed to HOOPP. Apply all outstanding credits to your upcoming remittance declaration. Note: Credits do not get applied automatically.
Member Events
	Report all 2018 terminations and retirements. You don’t have to provide this information again through MDC, however, these members will appear on the MDC Missing Members Report, if they have not been reported to us.
	Report all 2018 enrolments.
Member Information Update
	Update all leaves of absences, including any changes for members on health leave. Important! We will be making improvements to the leave reporting process later this year. Until then, if you have any issues reporting your leave updates, please send the request to us via HOOPP Insight’s secure message Please send these requests as soon as you can to ensure the member’s information is updated in time for your MDC start.
	Report any employment status changes where members have changed between full-time and part-time.
Other Information Updates
	We may reach out to you before the MDC process begins to request information for some members who were on long term disability (LTD) during 2018. If you receive this request, please ensure this information is provided by the requested due date. Receiving this information early means you won’t have to provide the information again during the MDC, and you will be able to retrieve those PAs well in advance of your T4 deadline.