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Lump Sum Payments

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For Plan Rules, please visit the Admin Manual: Link

Contributions for leaves of absence are reported through the annual Member Data Collection (MDC); however if the MDC has already been finalized, you must complete an Ad Hoc Remittance via the Remittance process to report these contributions.

Your Remittance Declaration must include the total member and employer contributions as well as the following member level information:

  • Selection of the leave of absence period for which contributions will apply
  • Contribution year
  • Total weeks paid
  • Low contribution amounts
  • High contribution amounts, if applicable
  • % of Normalized Earnings
  • Amended PA amount, if applicable

The member information can be reported by manual entry only and will be used to update the member’s record.

Contributions and weeks paid through the lump sum remittance process should be excluded when reporting annual data (for example, MDC reporting, or retirement final data).  Once the lump sum data has been reported, it does not need to be reported again.

Step-by-step instructions on how to create an Ad Hoc Remittance for a Lump Sum contribution follows. Refer to the corresponding screenshots to process this transaction.

For full time members (full-time for the entire year) enter 100%. 

For Part Time Members to calculate the percent of normal earnings: 

  • Total the hours worked during the 10 week period prior to the leave commencement and divide by 10, then
  • Divide by the weekly Standard Full-Time hours, then
  • Multiply by 100 

Formula:  (Total hours member worked during 10 weeks /10) / (weekly standard full-time hours) x 100

Example: Member worked a total of 150 hours during the 10 weeks prior to the leave, standard weekly full time hours in this example are 37.5.  

  • (150/10) / 37.5 x 100 = 40% of normal earnings

Step-by-step instructions on how to create an Ad Hoc Remittance for a Lump Sum contribution follows. Refer to the corresponding screenshots to process this transaction.

After logging into HOOPP Insight you will land on the Dashboard home page.

From the Remittances tile, select New Remittance.

Select Ad Hoc from the Remittance Type drop-down menu.

Enter the Start and End Date for the remittance period for which the payments will apply.

Then select Save and Continue.

Select Add Manual Entry to begin entering member level information.

In the Employee field, enter the total amount of all the Lump Sum contributions you will be remitting.

The Employer amount will be automatically calculated and populated in the Employer
field.

Then select Save and Continue.

Select Add Manual Entry to begin entering member level information.


Start by entering the Member’s SIN, First Name and Last Name will populate automatically.

Next, you will need to search and select the appropriate leave period.

Select Search Leaves to retrieve the periods that are eligible for payment.

The leave search results will be displayed in a pop-up window.

Select the appropriate leave period and then click Add Selected.

Next, enter the leave details i.e. Year, Weeks, Contributions, PA, etc.

If the leave period spans more than one calendar year, click on Add New Period. Then add the additional year(s) in the new section.

Select Save to continue.

To add contribution details for additional members, select Add Manual Entry and repeat the process.

Once the entries are complete, select Validate to initiate business validations.

When the validations are complete, you may be presented with data warnings or data errors that need to be corrected. You will need to clear the errors or warnings before proceeding to the next step.

Once any errors or warnings have been actioned, select Continue to proceed.

Next, select any Outstanding Invoices or Unapplied Credits (if there are any) that you would like to add to this remittance.

Once complete select Review.

Review the remittance information for accuracy.

To print a copy of the remittance information, select Print.

Then select Submit to send the information to HOOPP.

Select Confirm to complete the submission.

The submission now appears on the Remittances listing page.

Select the listing to see a summary on the right.

Then click on the HOOPP Insight logo to return to the Dashboard homepage.

"Rather watch?  Click here to view the Lump Sum Payments Video".

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